The volunteer contract can be amended at any time with the written agreement of each party. The existing agreement may be terminated, a new agreement may be developed or a signed and dated amendment may be attached to the existing contract. Minor changes to the agreement can be made to the original document and initiated by the volunteer and forest officer. In addition to the necessary information, all points provided by the Agency should be mentioned in the agreement: a voluntary contract must be signed before the service contract. A volunteer may only start service or travel in forest service vehicles when the contract is signed. The Agency`s expectations of volunteers should be clearly expressed in the agreement. Become a volunteer: Once you have decided to work with volunteers, you must complete and sign a volunteer agreement, i.e. an FS-1800-7 form for individual volunteers (Annex D), form FS-1800-8 for sponsored or sponsored voluntary services (Annex D) or FS-1800-6 form for international volunteers (Annex D). The individual volunteer contract is used for people who wish to give their time and talent to the forest service and who are not related to an organized group (Figure 26). One of the most important points of the voluntary agreement is the description of the service and the essential eligibility criteria. Don`t forget to include the project`s location or location, a description of the service, and the capabilities needed to complete the tasks. Do not use the type of personnel management of the terminology used for a staff description. They do not want to blur the distinction between federal public servants and volunteers; maintain this distinction both on paper and in practice (WSF 1933.11).
One last thing about agreements, remember to keep them up to date and signed by the appropriate line officer. If the agreement is extended over a longer period of time, a periodic or annual review should be carried out to ensure that the terms of the agreement remain correct. Don`t let them become obsolete. Termination contracts as soon as the service is completed. Risk analysis (JHA, form FS 6700-7; Appendix D), which is tailored to the specific position or project and location of your volunteers, must be prepared for all office and field positions, projects and activities. This document describes the tasks, the risks inherent in each task, the mitigation measures taken and the emergency evacuation plan. Federal forms and requests by agency name can be USA.gov. Other Forms This is a list of forms from GSA and other agencies frequently used by GSA employees. In the volunteer agreement, indicate when the volunteer is on duty and off duty (Figure 28). In some cases, this may be difficult to determine, but try to indicate the most accurate dates and times you can provide.
In cases where the service is carried out on a flexible schedule, for example. B for the campsite hosts, the agreement provides that the volunteer is on duty when performing tasks in the description of the service and, in all other cases, outside the service. Some units failed to indicate hours of service and pay the price when a volunteer was injured during “off duty” hours. As the agreement did not set service schedules, it was considered that the volunteer was on duty and that the unit was responsible for the injury. Volunteer Program Management – Risk Recognition This example, provided by the Wilderness Institute at the University of Montana, shows what a “risk confirmation” form might look like for volunteers.